BBVA Compass Executive Assistant in San Francisco, California
BBVA’s New Digital Businesses (NDB) team is a global business unit that is disrupting the banking and financial services industry by investing in, partnering with, building, and acquiring fintech start-ups. With offices in Madrid, San Francisco, Hong Kong and London, NDB is a key piece of BBVA’s global innovation initiative. Through NDB, BBVA has acquired Simple (US), Holvi (Finland), and Openpay (Mexico). It owns a substantial stake in Atom (UK). It invests in fintechs like Prosper, Personal Capital, and Coinbase through its venture capital arm, Propel Venture Partners. And it is incubating a number of cutting-edge fintech start-ups including Azlo (SMB banking), Denizen (banking for expats), Covault (digital identity), Upturn (personal credit improvement and education platform) and Muno (insurtech).
Visit us athttps://www.bbva.com/ndb/
The team is looking for a rockstar Executive Assistant (EA) who will be responsible for the day-to-day support of a Global Senior Executive.This is the perfect position for someone who has a solid EA background, is ambitious, self motivated, takes initiative and is looking to dive into more project support & stakeholder management for the senior leaders along with being able to collaborate with the ecosystem of startups and developers.
You will also work in tandem with our amazing operations team to coordinate a variety of operational, logistical and events for the office.
What you will do:
Working closely with a team of 30 people, primarily supporting one executive and supporting two other senior members as needed
Under limited supervision, provide advanced administrative support to senior leaders
Manage multiple calendars including scheduling meetings, travel arrangements, appointments, conference calls, & other internal/external engagements
Ensure that senior leaders are prepared, organized and ready for all meetings and events
Arrange and manage all travel arrangements and expenses. Using the travel system, determine flight itineraries and hotel arrangements. Conclude expense reports on each trip and maintain an accounting record for each trip
Proactively and independently manage and/or coordinate projects of significance, manage multiple shifting priorities day to day
Assist with presentations, meeting materials & reports
Organize conferences, summits, and any other executive events
Serve as a liaison across teams and work with departments across the company
What you will bring:
Bachelor’s degree or equivalent work experience
2 + years experience as an Executive Assistant
Excellent communication skills, both written and verbal
A positive outlook and a can-do attitude.
Strong interpersonal and problems solving skills
Excellent time management skills and organizational skills
Desire to assist others and take on additional responsibilities.
Project management background a plus
Ability to practice discretion and professionalism with sensitive information
Excellent organizational skills and ability to work independently, prioritize workloads and proactively manage time
Proficiency with Google Suite
Desire to assist others and take on additional responsibilities
Ability to Multi-task
Must have ability to work closely with senior management
Fluent Spanish strongly preferred
Job ID 2018-116733
Site Name CA-SAN FRANCISCO-SF REP OFFICE
Category OP3N, Inc.
Work Location US-CA-San Francisco
FLSA Status NON-EXEMPT
Type FULL TIME